Agency management

The book of record, with the receipts.

Policies, endorsements, commissions, documents, and the audit trail behind every one. The unglamorous half of the agency, built properly.

Household recordLakeshore Insurance Group
Renewal due
M. Alvarez · R. WhitfieldMI / TX
  1. Lead createdM. Alvarez household added to Lakeshore Insurance Group.08:42:11
  2. QuotedR. Whitfield quote attached to the same record in MI.08:47:03
  3. BoundAUT-4471-88 bound with D. Okafor as the service owner.09:03:28
  4. Endorsement addedCoverage change recorded against HOM-2210-07 in AZ.11:16:44
  5. Payment receivedPayment received for the $1,284.00 current premium.13:20:06
  6. Renewal dueAUT-4502-13 renewal due in TX; next review is ready.2026-10-02
Agency management

Carrier download, not carrier retyping

IVANS and AL3 policy download brings policies, endorsements, and status changes in from the carrier automatically. Without it, a management system is a spreadsheet with better fonts. This is the line between a real book of record and a place you store notes.

Agency management

Commissions that reconcile

Carrier statements come in every shape there is. BindIQ tracks expected commission against what actually arrived and shows you the gap. Most agencies lose real money here and never see it, because nobody has time to check line by line.

Agency management

What the book keeps.

The book of record is the place for the policy, the work around it, and the money and compliance trail behind it.

The book

Policies
Keep the policy record current from issue through renewal.
Coverages
Keep what was written and what was offered together.
Vehicles
Keep vehicle details with the policy they belong to.
Drivers
Keep drivers and their policy history on the record.
Property
Keep property information with the household and policy.
Full policy history
See the changes, terms, and status over the life of the policy.
Claims tracking
Keep claims attached to the policy record.

Servicing

Endorsements
Record the change against the policy it changes.
Cancellations
Keep the reason and status with the policy history.
Reinstatements
Bring coverage status back into the same timeline.
Rewrites
Keep the old and new policy context together.
ACORD forms
Generate and keep forms with the policy record.
E-signature
Keep signed documents attached to the work that required them.
Document management on the record
Keep the document and the policy it supports together.
Certificates of insurance
Keep certificates available with the account history.

Money and compliance

Agency bill and direct bill accounting
Keep the billing method visible in the policy record.
Commission tracking
Track what the book should produce.
Statement reconciliation
Compare statements with expected commission.
Producer splits
Keep the split with the policy and commission record.
Agency management

The E&O trail builds itself

Every quote, every coverage offered, every coverage declined, timestamped and attributable to a producer. Not because anyone remembered to document it, but because the work and the record are the same action.

See it on your own book.

Bring a handful of your policies and a state you write in. We will walk through rating, the record, and the renewal list.

Request a demo